Payroll, HR Administrator

Finality

Manage employee payroll and administrative matters associated with the management of personnel, the production of salaries and social contribution declarations, in compliance with legal and internal company rules

Main Missions

1 - Organise and establish employee payroll- Monitor variable check payslips
- Establish payroll and approve wage transfers
- Hand out payslips, answer personnel queries
- Ensure that salaries are paid in compliance with labour law, the Collective Labour Agreement and company agreements and internal management rules
- Draw up an annual statement of salaries paid over the year and contributions paid to the various social entities
2 - Carry out checks and post-payroll statements
- Create statements of monthly and/or quarterly, and/or annual contributions
- Notify the payroll department of any anomalies in the payroll system, propose improvements and ensure that developments are monitored over time
- Check payroll results
- Prepare and check incoming data required by given departments (analytical accounting, general accounting, cost centre)
- Draft monthly HR activity reports based on quantitative indicators
- Keep track of monthly cash flow and pass on information within the allocated time frame
3 - Manage personnel-related administrative matters from the date employees join the company to the date they leave and keep a record of absences in compliance with the Labour Law and company rules
- Keep administrative records for permanent and temporary personnel and trainees, from the date they join the company to the date they leave (hiring and dismissal, registration and cancellation of registration with social entities)
- Update personnel-related information in the payroll software
- Settle all outstanding payments at the end of contracts and ensure that employees return all company property
- Manage provident plans and complementary health care policies (opening/closing of files, approval of terms and conditions)
- As delegated by the Human Resources Manager or autonomously, draw up work contracts, amendments, letters or required administrative documents
- Check temping personnel invoices (number of hours, agreed invoicing rate, etc.) in compliance with the Group's contractual terms and conditions or local terms and conditions in force and current missions
- Manage monthly deposits to trainees, based on the assessment previously completed by their tutor
- Schedule annual medical check-ups, return to work check-ups and general check-ups
- Regularly file documents and ensure they are archived in compliance with legal requirements in force
- Monitor absences - presence of personnel, and ensure compliance with company rules
- Check the relevance of information provided by personnel (requests for leave, overtime, etc.) and organise the approval of documents by the Department Manager
- Draw up occupational accident reports and monitor them
- With the Safety and Environment Officer, coordinate preventive and curative actions to be implemented with the legal insurer and manage the impact on employees and the company (individuals and teams) of occupational accident-related circumstances
- Analyse the causes and decide which methods and resources are required to perform his/her missions, justify his/her choices
- Report all problems encountered to senior managers and help to implement adapted solutions

Purpose

Essential job functions

Abilities